5 Reasons to Use QuickBooks Over Spreadsheets - What to Know
Accounting is one of the more difficult and complicated functions to handle when managing a business. Many small businesses default to thinking this as a minor task that can be put off till later on; but the truth is, it’s as important as running your daily operations. To help your business be more successful in the long run, your accounting processes should be implemented from day one.
The most common starting point for most businesses is to handle it through the use of spreadsheet programs. While this can be sufficient at the start, it poses numerous risks and issues that can give you a headache later on in the year. To avoid having to face these issues, the best option is to utilize actual accounting software, such as QuickBooks, from the onset.
To cement that point further, here are five reasons that QuickBooks is better than your regular spreadsheet programs.
It handles accounting processes
Spreadsheet programs are incredibly versatile and nifty, which is why they can handle the computation of certain basic accounting principles. It is, however, not as optimized as software that is actually developed for the use of business accounting.
Spreadsheets are fully customizable, allowing you to create sheets that can handle the accounting if you know how to do it. With QuickBooks, however, your accounting processes can all readily be handled with a few clicks of a button.
It can avoid simple mathematical mistakes
As stated earlier, spreadsheets are customized by the user through their own functions and knowledge, which can become detrimental if there is an error in the supplied functions. QuickBooks, however, does it all internally, allowing for no mathematical errors to go wrong—for as long as you input the values correctly, of course.
It produces financial reports
One of the biggest benefits that QuickBooks has is its ability to generate reports. Although spreadsheet masters can create a financial report within a half-hour, the more specialized accounting software allows a report to be generated by simply pressing a button. Not only is human error nullified, but it also saves copious amounts of time, allowing you to focus on your operations rather than sticking to the back-end.
It’s multiple-user optimized
The beauty of accounting software is that anyone can simply jump in and use it at any time. Multiple users can be looking through your business’ cash-flow at a time, while others are simultaneously editing or inputting values into the account. This makes it incredibly nifty to give you an overall view of your accounting at any time, taking away the need for having to e-mail the latest version before anyone gets to work on it.
It’s incredibly mobile
QuickBooks is an accounting software that can be used on both desktop or mobile devices—allowing you to check your company finances on the fly. No need to connect to a specific port just to utilize it, you can check it anywhere at any time.
The Bottom Line
Utilizing accounting software can provide you an easier overview of your business’ financing, which is why utilizing it form the onset can really make your life easier. The best thing about it is that you can easily outsource QuickBooks to an accountant or bookkeeper without the need for any transition—they’ll readily understand the information with a simple glance!
Are you looking for a QuickBooks certified bookkeeper in New York? At Totally Booked, we provide bookkeeping and accounting services that can allow you to focus on your business rather than get stuck at the back-end!